Travel & Expenses

1-2-3 steps to submit your travel and expense reimbursement forms.

1. Gather all related receipts, group as personal or corporate card expenses, and tape onto 8-1/2 x 11 sheet:

  • label individual receipts as personal expense [pers] or corporate card [cc]
  • note type of expense on receipt (e.g., taxi, parking, shuttle, tolls, subway, etc.)
  • place asterisk [*] by alcohol expenses
  • indicate meals as individual or group
  • if a group meal for 10 or less people, list first and last names  
  • if a group meal for more than 10 people indicate number served
  • if receipt is missing or lost, list the amount, type, date, and purpose of expense on 8-1/2 x 11 sheet

2. Complete reimbursement form which should include:

  • name, address, and employee/student ID# of person to be reimbursed
  • dates, destination, and purpose of travel and/or expenditure
  • mileage on personal vehicle plus MapQuest printout with miles traveled
  • amount of reimbursement expected
  • Compass Smartkey and/or department to charge for expense

3. Deliver hard copy of receipts and reimbursement form (original receipts should be taped down to an 8 ½ x 11 sheet of paper unless they are a print on an 8 ½ x 11 sheet of paper) to:

  • Environmental Health & Safety's front office at 1762 Clifton Road, Suite 1200 ...OR...
  • ORA Business Operations (ORABO) in 1599 Building, 4th floor, Northwest Corner

Things to Remember

Travel and Expense Checklist

Travel Receipt Policy 2.94

Business Expense Receipt Policy 2.111

Do you still have questions? Contact the Business & Finance Team

Sheritha Brown Assistant Director of Finance & Administration
Tuwan Wise Senior Accountant
Shantel Martin Finance/Accounting Specialist